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ROARING CREEK VALLEY CONSERVATION ASSOCIATION Minutes of November 20, 2008 Monthly Meeting
Meeting was called to order by Vice-President Kristen Vitkauskas.
The October minutes were read and accepted as read.
The treasurer’s report was given by Wayne Petro. Motion to accept the treasurer’s report was made by Dave Prescott, seconded by Mike Zackowski.
President Bob Rush sent an email to the RCVCA staff on November 4, 2008 resigning his post as President. A motion to accept his resignation with regret was made by Ralph Evans and seconded by Mike Zackowski. The secretary will write a letter to Bob to thank him for his service.
Per the bylaws, Article VI, Section 4, the president’s vacancy will be filled. Treasurer Wayne Petro was nominated for president by Kristen Vitkauskas. Mr. Petro accepted the nomination.
As the Treasurer’s term of office will expire at the end of 2008, nominations need to be made for that office. Vickie Zackowski was nominated for treasurer by Mike Zackowski. Mrs. Zackowski accepted the nomination.
Motion to close the nominations was made by Dave Prescott, seconded by Mike Zackowski.
The signage project to identify the boundaries of the watershed continues. Wayne Petro has contacted property owners of the All Saints Cemetery, Knoebels Golf Course, Rorhbach Farms and at the top of Ringtown Mountain. The remaining property owners will be contacted. Discussion on this issue included possible acquisition of a grant, ensuring signs are not on highway right-of-ways and the respective townships should be contacted about their ordinances for signs for issues such as distances, sizes, etc.
Ed Lease has been working on the Association’s 501(c)(3) paperwork. Mr. Lease requested that a decision be made to select an organization to receive the Association’s money in the event the Association would be dissolved in the future. It was determined the Columbia County Conservation District would receive the money in the event the Association would be dissolved.
To be in compliance with federal guidelines for the 501(c)(3) application, the RCVCA bylaws must be amended to include a dissolution clause. Following is the proposed bylaw amendment:
Dissolution. In the event of dissolution, either voluntary or involuntary, assets shall be used to pay debts and liabilities of the Corporation. Any remaining assets shall be distributed to the Columbia County Conservation District.
Motion by Dave Prescott, seconded by Wayne Petro
When vacancies occur, nominations will be accepted from the members present at a regularly scheduled meeting. The nominees may not fill the office until they receive the majority vote at the following regularly scheduled meeting. In the case that the office is vacated, the newly elected officer will fill out the remainder of that term.
Motion by Mike Zackowski, seconded by Dave Prescott
These bylaws may be amended, repealed or altered, in whole or in part, by the quorum (see definition, Article V, Section 1) at the annual meeting or at the July meeting. Proposed amendments shall be received prior to the annual meeting or prior to the July meeting or any special meeting called for this purpose.
Motion by Dave Prescott, seconded by Vickie Zackowski
Members and guests who attend the December 18 meeting at the McWilliams Reservoir in the state forest were reminded that access will be allowed via either the Route 42 or Route 54 gate at 6:00 pm with the meeting to begin at 7:00 pm. Attendees should bring a covered dish to share and bring your own beverage. Wes Fahringer of the DCNR will speak on funding and grant opportunities.
A tree planting project is being discussed for the 2009. This will be a good opportunity for the Association to get in the public eye. A site or sites have yet to be located for this endeavor. More discussion to follow.
The use of committees such as a [stream] monitoring committee was briefly discussed as a means to make the Association more effective. A committee chair could provide a report on the group’s progress to the Association at the monthly meeting.
Cathy Haffner reported that the Association’s $25 donation to take out an advertisement in the Trout Unlimited Banquet program was good ‘PR’. A program was provided by Cathy.
It was reported that Dan Brassington’s work on the logbook boxes (for the state forest trail) is nearly completed.
Motion to adjourn was made by Mike Zackowski, seconded by Dave Prescott.
Respectfully submitted, Wayne Kashner Secretary
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